1. Take your time. You can’t proofread a document at the same speed you read a novel - slow down and concentrate.

2. Increase the text size. Catch more errors by printing out the document and reading it through a magnifying ruler one line at a time. If you’re proofing on the screen, enlarge the document, say to 130%, to make it easier to proof.

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3. Read it backward. To slow yourself down on short pieces, read the piece word-for-word backward, from end to beginning. This forces you to examine each word. You may not catch grammar mistakes, but you will catch misspellings.

4. Read it aloud. Reading aloud helps you hear grammar errors in particular.

5. Use different colours. If several people need to review the same document, use different colours to mark changes, making it easier to track.

6. Play a mind game. Each sentence has an error, and it’s your job to find it.

7. Use the buddy system. Team up with a co-worker to “cross-proof.” Often you can’t see your own mistakes, but they can.

8. Use in-house style. Having your own style guide provides a concise reference for the most frequently used items.

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